Administrative and Transport Assistant at Zetech University

Zetech University is the premier university for the education of Technology, Science and Business oriented global leaders, offering an exceptional learning experience to thousands of youth from Kenya and beyond.

 

Administrative and Transport Assistant

  • Job TypeFull Time
  • QualificationKCSE
  • Experience3 years
  • LocationNairobi
  • Job FieldLogistics 

Duties and responsibilities

Administrative Duties:

  • Verify incoming deliveries against purchase orders and delivery notes to ensure accuracy and completeness.
  • Inspect goods for quality, quantity, and any damage before acceptance.
  • Accurately record all received items in inventory and asset management systems.
  • Organise, label, and store items systematically in designated locations.
  • Ensure safe, orderly, and secure storage of materials to prevent loss, damage, or misplacement.
  • Issue goods and materials to authorised personnel in accordance with approved requisitions.
  • Maintain accurate and up-to-date records of issued items for accountability and traceability.
  • Conduct regular stock audits, physical counts, and reconciliation of inventory records.
  • Monitor inventory levels to prevent shortages, overstocking, or expiration of materials.
  • Maintain comprehensive records, including purchase orders, delivery notes, stock registers, and inventory reports.
  • Prepare and submit periodic reports on stock movement, discrepancies, losses, or damages.
  • Implement appropriate security measures to safeguard stock and prevent theft or unauthorised access.

Driving Duties:

  • Safely drive authorised personnel to meetings, appointments, and official engagements. 
  • Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
  • Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
  • Maintain accurate travel logs, fuel records, and mileage reports.
  • Maintain confidentiality, discretion, and professionalism at all times. 
  • Any other duties may be assigned from time to time by the supervisor or as captured in the detailed job description

Qualification and experience

  • A Certificate in Business Management or any other certificate-level qualification in a Business-related field from a recognised/accredited Institution.
  • KCSE Certificate or equivalent.
  • Valid drivers license with a clean driving record.
  • At least 3 years experience as a D3 driver in a reputable institution.
  • Basic knowledge of office procedures and administrative support.
  • A Certificate of Good Conduct and Defensive Driving Course is an added advantage.
  • A valid institutional driver's license will be an added advantage.
  • Past experience in logistics/supply chain operations will be an added advantage.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Zetech University on careers.zetech.ac.ke to apply

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