Human Resource & Administration Officer at Eagle HR Consultants

HR, Payroll & Consulting Solutions People are at the heart of every successful organization. Investing in human capital is one of the smartest moves a business leader can make. But without the right systems to manage and measure your performance, this investment will never truly deliver. The complexities of managing your human capital are made all t...

 

Human Resource & Administration Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldHuman Resources / HR 

Key Responsibilities

 Recruitment, Onboarding & Exit Management

  • Coordinate recruitment processes including advertising, shortlisting, scheduling interviews, and reference checks.
  • Prepare offer letters, contracts, and ensure proper onboarding and induction for new hires.
  • Maintain up-to-date employee files and probation tracking.
  • Coordinate staff exits including clearance, exit interviews, and computation of final dues.

Employee Relations & Welfare

  • Support in implementation of employee engagement programs and welfare activities.
  • Handle staff queries and grievances in a timely, confidential, and professional manner.
  • Support the administration of the Club’s welfare benefits, insurance, and leave management systems.
  • Maintain harmonious industrial relations and assist in union correspondence and CBA administration.

Performance Management

  • Support implementation and tracking of departmental KPIs and staff performance appraisals.
  • Maintain performance records and generate reports for management review.
  • Identify performance gaps and recommend training or coaching interventions.

HR Administration & Compliance

  • Ensure compliance with employment laws, statutory returns (NSSF, NHIF, PAYE, HELB), and internal policies.
  • Maintain accurate HR data including staff registers, leave records, and disciplinary files.
  • Prepare monthly HR reports, headcount updates, and analytics for management review.
  • Support policy implementation and adherence across departments.

Training & Development

  • Identify training needs and coordinate internal and external training sessions.
  • Maintain training calendars, attendance, and evaluation records.
  • Liaise with the HR Manager to ensure continuous professional development for all staff.

Disciplinary & Grievance Management

  • Provide administrative support during disciplinary hearings including documentation, communication, and record-keeping.
  • Monitor compliance with disciplinary procedures and outcomes.
  • Ensure proper filing of warnings, PIPs, and related correspondence.

HR Systems & Record Management

  • Update and maintain HR databases and personnel files (digital and physical).
  • Support automation and digitization of HR processes.
  • Ensure confidentiality and integrity of employee information.

Key Competencies

  • Communication skills with ability to prepare and present good oral and written reports
  • Good planning and coordination skills
  • Good negotiation skills
  • Good problem solving skills
  • Team player
  • High degree of integrity and confidentiality
  • Creative and innovative
  • Self-driven with a ‘can-do’ attitude
  • Ability to work under pressure with minimum supervision
  • Customer service skills
  • Good interpersonal skills
  • Ability to be resourceful and proactive
  • Ability to work weekends/holidays with flexible hours.

Academic & Professional Qualifications

  • Bachelor’s degree in a Business related field
  • Proficiency in ICT with strong MS office and internet ability
  • Member of IHRM

Relevant Experience

  • At least 3 years relevant working experience
  • Previous Experience in managing a team

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Eagle HR Consultants on www.eaglehr.co.ke to apply

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