Admin – HRA & Office Administrator at Fast Choice

Fast Choice Limited, was established in the year 2000 with an objective of being among the major office furniture solutions provider in the East African Region. Over the years, we have continuously provided our happy customers with furniture that meets their expectations while remaining very competitive in the market. We have since expanded our operations by starting local production of customized office furniture and institutional furniture to cater for learning institutions which has been running since 2010.

 

Admin – HRA & Office Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience2 - 4 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

The Admin – HRA & Office Administrator is responsible for ensuring smooth office operations, coordinating administrative support, managing office resources, supervising support staff and maintaining a professional and safe working environment. This role also supports Human Resource Administration (HRA) activities as delegated.

Key Responsibilities:

Reception & Front Desk

  • Manage the reception area and attend to visitors professionally.
  • Handle incoming calls, inquiries and correspondence.
  • Direct visitors and clients to the appropriate personnel.

 Inquiries & Communication

  • Respond to internal and external inquiries promptly and accurately.
  • Maintain communication with staff, clients and suppliers regarding administrative matters.

Office Supplies & Stationery

  • Maintain inventory of office supplies and stationery.
  • Procure office supplies within budget and ensure timely replenishment.
  • Ensure proper record-keeping of all office expenses.

Supervision of Support Staff

  • Supervise drivers, cleaners and other office support staff.
  • Assign duties, monitor performance and provide guidance.
  • Ensure attendance, punctuality and compliance with company policies.

Repairs & Maintenance

  • Coordinate office repairs, maintenance and equipment servicing.
  • Ensure a safe, clean and functional office environment.
  • Liaise with vendors for timely maintenance and repair work.

Office Cleanliness & Hygiene

  • Oversee office cleanliness standards, including shared areas, pantry and washrooms.
  • Conduct regular inspections and implement corrective actions when needed.

Coordination – Rider & Cleaner

  • Plan and coordinate the schedules and duties of office rider(s) and cleaner(s).
  • Ensure timely delivery of documents, parcels and other items as required.
  • Monitor performance and provide feedback to ensure efficiency.

Human Resource Administration Support (HRA)

  • Assist HR with staff onboarding, documentation and record-keeping.
  • Maintain confidential HR files and reports.
  • Support HR initiatives such as staff welfare, leave management and office events.

Miscellaneous Administrative Duties

  • Provide general administrative support as required.
  • Assist in organizing office meetings, events and travel arrangements.
  • Ensure compliance with company policies and procedures.

Qualifications & Skills

Education:

  • Diploma / Degree in Business Administration, Office Management, Human Resource Management, or related field.

Experience:

  • Minimum 2–4 years in office administration, HR support, or related roles.
  • Experience supervising support staff preferred.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Fast Choice on www.linkedin.com to apply

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