Executive Assistant to the CEO at a Leading Kenyan Consultancy Firm

Executive Assistant to the CEO

  • Job TypeFull Time , Onsite
  • QualificationBA/BSc/HND
  • Experience5 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 
  • Salary RangeKSh 50,000 - KSh 100,000/month

A leading Kenyan consultancy firm specialising in research, program evaluations, and technology solutions is seeking an experienced Executive Assistant to provide dedicated support to the CEO.

Role Overview 

The Executive Assistant will deliver high-level administrative and strategic support to the CEO, facilitating the effective management of consultancy operations, client engagements, and business development initiatives. The position demands exceptional discretion, superior organisational capabilities, and seamless coordination with centralised Group support functions. This role offers a structured development path, with opportunities to assume increasing responsibilities and progress toward senior positions based on demonstrated performance.

Key Responsibilities

  • Prepare detailed meeting agendas, compile pre-read documents, and summarise key points for executive review.
  • Join meetings to take accurate notes, track action points, assign responsibilities, and ensure timely follow-up.
  • Assist in creating high-quality presentations, briefing documents, and executive decks.
  • Provide operational and administrative support, including maintaining dashboards, trackers, and lists of ongoing projects.
  • Follow up with department heads on key deliverables to ensure alignment and progress.
  • Schedule personal appointments, manage reminders, and provide discreet assistance with light family logistics.
  • Shadow the CEO and senior leadership (including the COO) to learn workflows, decision-making processes, and executive styles.
  • Identify operational or communication gaps and proactively propose practical solutions.
  • Coordinate logistics for virtual and in-person meetings, including setting up conference calls, managing invitations, and distributing materials.
  • Support  HR administration tasks (preparing and updating contracts, coordinating onboarding, maintaining staff records, and ensuring compliance with labour regulations) in liaison with centralised Group HR services.
  • Assist with basic book-keeping tasks and filing of financial and administrative documents, in coordination with centralised Group finance services.

Qualifications and Experience

  • Bachelor’s degree in Business Administration, Communications, Social Sciences, or a related discipline.
  • Minimum 5 years of experience as an Executive Assistant or in a similar senior support role, preferably within consulting, research, health, or professional services environments.
  • Demonstrated ability to manage complex schedules and maintain strict confidentiality in sensitive settings.

Key Competencies

  • Exceptional organisational and time-management skills, with the ability to prioritise effectively in a dynamic environment.
  • Outstanding written and verbal communication abilities, including proficiency in drafting high-quality professional documents.
  • Tech-savvy, with advanced proficiency in Google Workspace, Microsoft Office Suite, LinkedIn, CRM systems, and task management tools.
  • High degree of discretion, initiative, and professional judgment.
  • Proactive mindset, attention to detail, and commitment to excellence.

Additional Advantage

  • Executive Assistant Certificate or Virtual Assistant Professional Training Course.

Check how your CV aligns with this job

Method of Application

Interested and qualified candidates should apply using the Apply Now button below.

Comments

Post a Comment

Popular posts from this blog

Customer Support Representative at BasiGo

BasiGo is an e-mobility start-up looking to revolutionize the public transportation sector by providing public transport bus owners with a cost-effective electric alternative to diesel. Headquartered in Nairobi, Kenya, our team is strategically composed of seasoned entrepreneurs who have spent over a decade working and innovating within electric vehicle t...   Customer Support Representative Job Type Full Time Qualification BA/BSc/HND , Diploma Experience Location Nairobi Job Field Customer Care  About the role:  We are looking for Customer Support Representatives (CSR) to assist our customers with technical problems when using our products and services. You will be the primary point of contact for our customers and coordinate with all BasiGo departments to ensure that issues are resolved within SLA and customers are communicated promptly.  To be successful in this role, you should be an excellent communicator who easily gains client trust. You should ...
Read more

Direct Sales Representative - Coast Region at KCB Bank Kenya

Kenya Commercial Bank Limited is registered as a non-operating holding company which started operations as a licensed banking institution with effect from January 1, 2016. The holding company oversees KCB Kenya - incorporated with effect from January 1, 2016 - and all KCB's regional units in Uganda, Tanzania, Rwanda, Burundi, Ethiopia and South Sudan. It als...   Direct Sales Representative - Coast Region Job Type Full Time Qualification BA/BSc/HND Experience 2 years Location Nairobi Job Field Sales / Marketing / Retail / Business Development  KEY RESPONSIBILITIES Sourcing prospective customer leads from various sources, such as referrals, cross-selling opportunities, sales activations organized by the bank, or sales leads provided by the bank.     Explaining the features of the products to prospective customers in line with product features and Treating Customers Fairly Guidelines provided by the bank.     Guiding customers on how to fill in applications f...
Read more

Operations Customer Expert (Customer Service Representative) at Teleperformance Kenya

TP is a trusted partner to many of the world’s leading brands because our advanced business solutions help them deliver truly integrated, human-centric experiences while optimizing business processes and performance.   Operations Customer Expert (Customer Service Representative) Job Type Full Time , Onsite Qualification BA/BSc/HND , Diploma Experience 1 year Location Nairobi Job Field Customer Care  Responsibilities Maintaining a positive, friendly, empathetic, and professional attitude toward customers at all times. Responding promptly to customer inquiries via phone and through emails and chats. Communicating with customers through various channels. Acknowledging and resolving customer complaints. Knowing our products inside and out to enable you respond to customer inquiries efficiently. Keeping records of customer interactions, transactions, comments, and complaints. Communicating and coordinating with colleagues as necessary. Providing feedback on the ...
Read more