Accounts Assistant - Payables at Gap Recruitment Services Limited

Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

 

Accounts Assistant - Payables

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience1 - 3 years
  • LocationNairobi
  • Job FieldFinance / Accounting / Audit 

Role Overview

We are recruiting for an Accounts Assistant – Payables to support the finance department in managing the company's payment obligations and maintaining accurate financial records.

The successful candidate will play a key role in ensuring timely vendor payments, statutory compliance, proper documentation, and adherence to internal controls. This position requires a detail-oriented and organized professional capable of maintaining high levels of accuracy while working collaboratively across departments.

Key Responsibilities

 Invoice & Payment Processing

  • Process vendor invoices in Zoho, verify approvals, and ensure timely payments.
  • Prepare and process cheque and TT payments.
  • Ensure all invoices are accurately posted and aligned with iTax reports.

 Vendor Reconciliation

  • Reconcile vendor statements with internal records and resolve discrepancies.
  • Communicate with vendors regarding invoice or payment queries.
  • Ensure vendor statements are received monthly and ledger balances tally.

Document Management & Record Keeping

  • Maintain organized digital and physical filing systems for invoices, receipts, and payment records.
  • Ensure complete documentation for audit compliance.
  • Accurately post and categorize expenses in the accounting system (Zoho).

Petty Cash Management

  • Record petty cash transactions and perform monthly reconciliations.
  • Ensure proper supporting documentation for all petty cash disbursements.

Statutory & Tax Compliance

  • Assist in remittance of statutory deductions including PAYE, NSSF, SHA, AHL, and NITA.
  • Prepare, reconcile, and submit withholding tax for suppliers under the guidance of the Chief Accountant.

Project Costing & Reporting

  • Support the Chief Accountant in project costing activities.
  • Ensure expenses are properly allocated per project and prepare monthly reports.

 Internal Controls & Risk Management

  • Maintain internal controls to prevent fraud, errors, and misappropriation of funds.
  • Ensure compliance with company policies, accounting standards, and Kenyan regulatory requirements.

Systems & Process Improvement

  • Identify opportunities to improve accounts payable processes and efficiency.
  • Support automation initiatives and enhancements within the accounting system.

Collaboration & Administrative Support

  • Work closely with finance, procurement, operations, and other stakeholders to streamline procurement-to-payment processes.
  • Perform general office duties including data entry, filing, and report preparation.
  • Carry out any other duties assigned by management from time to time.

Candidate Profile

Education & Credentials

  • Bachelors degree in Finance, Accounting, Economics, or related field.
  • CPA qualification is an added advantage.

Experience

  • 1 – 3 years experience in Finance or Accounting.
  • Experience using accounting software (Zoho preferred).
  • Understanding of Kenyan tax and statutory requirements is desirable.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Gap Recruitment Services Limited on www.careers-page.com to apply

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