Fleet Administrator (Manufacturing Industry) at HCS Affiliates Group

HCS Affiliates Group, is a one-stop human resources and management consultancy organization, headquartered in Nairobi, Kenya.

 

Fleet Administrator (Manufacturing Industry)

  • Job TypeFull Time , Onsite
  • QualificationBA/BSc/HND , Diploma
  • Experience5 - 8 years
  • LocationNairobi
  • Job FieldLogistics 
  • We are recruiting on behalf of a leading manufacturing company seeking a Fleet Administrator to support efficient, compliant and cost-effective fleet and distribution operations.

Role Summary

  • The Fleet Administrator will oversee fleet performance, supplier management, compliance, reporting and cost optimization while ensuring safe and efficient vehicle operations across multiple sites.

Key Responsibilities

Fleet Cost & Performance Management

  • Monitor fleet efficiency, fuel consumption and telematics data to drive cost savings.
  • Ensure timely servicing, tyre management and preventive maintenance.
  • Promote safe driving behavior and support driver training initiatives.
  • Analyze fleet data and prepare performance reports (spend vs budget, utilization, uptime).

Supplier & Stakeholder Management

  • Manage relationships with fleet suppliers, repair vendors and service providers.
  • Monitor supplier performance, resolve issues and follow up on payments.
  • Collaborate with Supply Chain, Finance and Distribution teams to ensure value for money and operational efficiency.

Compliance & Risk Management

  • Ensure compliance with statutory requirements (permits, insurance, inspections, speed governors, driver licenses).
  • Support export compliance (e.g., phytosanitary certification).
  • Investigate accidents and implement corrective actions.
  • Identify operational risks and develop mitigation strategies.

Fleet Lifecycle Management

  • Support acquisition and disposal of vehicles in collaboration with Procurement.
  • Recommend fleet replacement strategies to optimize operating costs.

Process Improvement & Reporting

  • Maintain fleet monitoring systems and generate regular performance reports.
  • Engage drivers and internal stakeholders to address operational challenges.
  • Provide monthly reports on compliance, utilization, incidents and spend.

Key Performance Indicators

  • Vehicle repair & maintenance spend vs budget
  • Fuel efficiency across sites
  • Vehicle uptime & utilisation
  • Compliance with statutory requirements
  • Accuracy and timeliness of fleet records

Requirements

Qualifications & Experience

  • Diploma/Degree in Supply Chain, Logistics, Business or related field.
  • Professional membership (e.g., KISM) is an added advantage.
  • Experience working with ERP systems (SAP preferred).
  • Knowledge of imports, fleet management and distribution operations.

Skills & Competencies

  • Strong analytical, reporting and coordination skills.
  • Excellent communication, negotiation and relationship management abilities.
  • Good automobile knowledge and problem-solving skills.
  • Self-driven team player comfortable in multicultural environments.

Check how your CV aligns with this job

Method of Application

If you are a proactive and detail-oriented fleet professional ready to drive efficiency and compliance, we invite you to apply. Kindly share your Cover letter and CV to jobshag@hcsaffiliatesgroup.com  indicating your current and expected salary range.

Deadline: 20th February 2026

Only shortlisted candidates will be contacted.

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