Human Resource Administrator at iColo: A Digital Realty Company

iColo: A Digital Realty Company, is the leading carrier-neutral data center provider operating state of the art facilities in Kenya and Mozambique. We serve a broad spectrum of clients - Telecom carriers, ISPs &d peering points, IT & cloud providers, content providers, enterprise & financial services customers.

 

Human Resource Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience2 - 3 years
  • LocationNairobi
  • Job FieldHuman Resources / HR 

The HR Administrator plays a key role in supporting the day-to-day execution of HR operations across the organization. This role goes beyond basic administration and requires a highly organized professional who can manage multiple HR processes, maintain accurate records and ensure compliance with company policies and statutory requirements.

Responsibilities

The successful candidate will be responsible for:

  • Posting approved job advertisements, maintaining recruitment trackers, screening applications, scheduling interviews and coordinating communication between candidates and hiring teams.
  • Coordinating onboarding processes, managing pre-employment documentation and maintaining recruitment records for audit and compliance purposes.
  • Preparing and issuing HR documentation, including contracts, confirmation letters and exit documentation.
  • Processing employee records in the HRIS, maintaining personnel files, coordinating staff access and ID issuance and tracking probation confirmations and contract renewals.
  • Maintaining HR data integrity by updating headcount and HR trackers, conducting periodic data audits, generating reports and maintaining organized electronic and physical records.
  • Supporting statutory and regulatory reporting requirements, including maintaining employment records and coordinating updates related to working hours and labour reporting where required.
  • Supporting benefits administration, including maintaining benefits records, coordinating enrollments and assisting with documentation and provider follow-ups.
  • Tracking benefits-related invoices, documentation and employee communication or airtime benefit plans where applicable.
  • Maintaining training registers, tracking attendance, coordinating training logistics and maintaining training records in HR systems.
  • Coordinating staff travel arrangements in line with company policies, administering corporate cards or travel advances, tracking reconciliations and following up on reversals or refunds.
  • Maintaining registers of HR vendor contracts, tracking renewal timelines, liaising with vendors and tracking invoices related to HR services and employee benefits.
  • Supporting employee engagement activities, performance management administration, audit preparation and ensuring HR documentation complies with labour laws and company policies.

Qualifications and Experience

  • A Bachelor’s degree in Human Resource Management, Business Administration or a related field is required.
  • A CHRP or equivalent professional certification is an added advantage.
  • Candidates should have 2–3 years’ experience in HR administration or HR operations, ideally in a structured environment, with hands-on experience in employee documentation, recruitment coordination, HR systems and records management.
  • Working knowledge of labour legislation and statutory requirements is required.
  • Experience coordinating benefits, travel, or training administration will be an added advantage.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to iColo: A Digital Realty Company on icolohr.bamboohr.com to apply

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