People & Culture Coordinator (Policy Compliance & Safeguarding) at United Bible Societies (UBS)

United Bible Societies (UBS) is a global network of Bible Societies working in over 200 countries and territories across the world. We believe the Bible is for everyone so we are working towards the day when everyone can access the Bible in the language and medium of their choice.

 

People & Culture Coordinator (Policy Compliance & Safeguarding)

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience3 years
  • LocationNairobi
  • Job FieldHuman Resources / HR 

ROLES AND RESPONSIBILITIES

Support the People Team with:

  • Safeguarding Programme Coordination:
  • Create, maintain and update safeguarding templates, reporting forms, guidance documents and internal toolkits.
  • Working in consultation with the Director of People, coordinating internal safeguarding processes, ensuring timely submission and accurate filing of incident reports and training records.
  • Support the administration of safeguarding training for UBSA staff, leadership and board members, including scheduling, materials preparation, tracking attendance and compliance.
  • Ensure safeguarding onboarding components are delivered to all new joiners, including Code of Conduct, reporting procedures, and key policy briefings.
  • Create and manage the safeguarding documentation repository, ensuring controlled access, proper categorisation, and compliance with privacy requirements.
  • Assist with safeguarding-related and policy non-compliance workplace investigations by preparing documentation, collating evidence, scheduling interviews, and acting as note-taker.
  • Ensure all safeguarding records meet legal, audit, and procedural standards.
  • Compliance, HR Governance & Policy Coordination:
  • In consultation with the Director of People, maintain the central repository of HR and People Team organisational policies (Safeguarding, Whistleblowing), ensuring effective version control, accessibility, and timely updates.
  • Coordinate cyclical policy reviews with policy owners, ensuring documents remain current with legislation and best practice.
  • Support drafting, editing and formatting HR policies and procedures.
  • Working with policy area owners/leads to track and report organisation-wide compliance with existing policies  Support line managers and the People Team in addressing compliance breaches, escalating concerns, and maintaining accurate ER and compliance records.
  • Prepare reports, trackers, and compliance dashboards for the Director of People  & senior leadership as required.
  • Contract & Legal Compliance Administration
  • Coordinate periodic review of employment contract templates across international and local jurisdictions, liaising with external legal counsel or local HR advisers where needed.
  • Maintain records of all contract templates and ensure they comply with regulatory changes.
  • Support risk assessment of people-related compliance issues and ensure consistent documentation practices.
  • Working in collaboration with the Director of People and  the Chief Operating Officer’s office to track and manage renewals of organisational insurance policies (e.g., liability, travel, professional indemnity).
  • Ensuring timely submission of required information and awareness of coverage requirements for organization-wide insurance policies in consultation with the relevant subject-matter leaders/departments.
  • Serve as the point of contact with insurance service providers and identify/ liaise with our county-specific insurance points of contact.
  • Employee Relations & Investigations Support
  • Provide administrative support for ER processes, including disciplinary, grievance, capability, and safeguarding-related matters.
  • Prepare case documentation, schedule meetings, draft meeting notes, and ensure accurate record keeping.
  • Apply an understanding of employment law, international safeguarding guidelines, and organisational procedures when coordinating ER activities (including country-specific guidelines as may be required).
  • Ensure all case files are stored securely and in line with GDPR/data protection policies.
  • Compliance Culture & Continuous Improvement
  • Champion a culture of ethical behaviour, safeguarding awareness, and compliance throughout the organisation.
  • Act as the first point of contact for staff queries on policies, safeguarding procedures, and compliance expectations.
  • Support internal communications on compliance topics, including newsletters, reminders, and awareness campaigns.
  • Collaboration and Relationship Building:
  • Collaborate closely with the People team, Safeguarding Advisor, Line Managers, Team Members, Legal and compliance advisers, Local member organisations HR representatives (where applicable), Investigating officers / case managers, Insurance policies vendors and brokers.
  • Stay informed about industry trends and best practices in Safeguarding, Employee Relations and HR Policies.

ESSENTIAL SKILLS AND EXPERIENCE

  • Experience in at least two of the following elements of  HR, safeguarding and/or compliance, or employee relations
  • Undergraduate degree and at least three years’ equivalent experience in HR, law, social sciences, safeguarding, compliance, or related-field – must have criteria.
  • Experience coordinating policies, procedures, or governance systems
  • Experience handling confidential information with high integrity
  • Exposure to workplace investigations or casework administration
  • Experience interpreting policies or legal requirements in a practical way

Check how your CV aligns with this job

Method of Application

To apply for the People & Culture opportunities, please submit the following three documents by email to recruitment@biblesocieties.org  by the closing date given below. Please enter JOB TITLE as the email subject (If you wish to apply for multiple roles, please send separate emails):

  1. Your up-to-date CV in English.
  2. A cover letter in English, outlining your suitability for this role and indicating how you heard about this job posting.
  3. A document in English, outlining three key achievements (max 600 words total).

Applications Closing Date: 1 March 2026 (All applications must be received by midnight GMT. Due to the high volume of applications, please expect delays in our response)

 

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