Assistant Office Administrator at Kenya Maritime Authority

Kenya Maritime Authority was set up in June 2004 as the semi-autonomous agency in charge of regulatory oversight over the Kenyan maritime industry. As the pacesetter of the Kenyan maritime industry, the Authority seeks to strengthen maritime administration in Kenya through enhancement of regulatory and institutional capacities for maritime safety and securi...

 

Assistant Office Administrator

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Key Responsibilities

  • Attending to visitors/clients;
  • Handling telephone calls and enquiries;
  • Handling customer inquiries and complaints;
  • Ensuring security of office records, equipment and documents;
  • Ensuring confidentiality of office information;
  • Record keeping for correspondences and file movement;
  • Managing office protocol and etiquette;
  • Managing petty cash for the respective office;
  • Maintaining an up to date file movement register;
  • Coordinating the general administration of the respective department/office;
  • Coordinating schedule of meetings and appointments for the respective departments/office;
  • Coordinating travel arrangements for the respective departments/office;
  • Coordinating appointments and travel itineraries for the Chief Asst. Dir. ;
  • preparing responses to simple routine correspondence for the Chief Manger; and
  • Monitoring procedures for record keeping for correspondences.
  • Ensuring security, integrity and confidentiality of data; and
  • Undertaking any other office administrative services duties that may be assigned.

Qualifications & Skills

  • Bachelor’s Degree Secretarial Studies
  • Supervisory Course (at least 2 weeks)

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Kenya Maritime Authority on recruitment.kma.go.ke to apply

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