Senior Secretary at Mount Kenya University

Mount Kenya University (MKU) is a fully fledged chartered university committed to a broad-based, wholistic and inclusive system of education. It has an overall goal of promoting human resource development for society’s progressive good. The university has adopted several international best practices in its core functions, which has enabled its students and...

 

Senior Secretary

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Professional Certificate
  • Experience3 - 5 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Qualification

Must have:                                        

  • Bachelor's degree in Secretarial Studies or Office Management, Business Administration, Public Administration, or a related field
  • Three (3) years’ experience as a Secretary

OR

  • Higher Diploma in Secretarial Studies
  • Professional certification in secretarial practice, records management, or office
  • administration is highly desirable
  • Minimum of (5) years of progressive experience in secretarial or administrative roles,
  • Prior experience in a university, public institution, or large corporate environment is strongly preferred.

Competencies:

  • Advanced Secretarial Skills
  • Attention to Detail
  • Confidentiality
  • Communication
  • Organizational Skills
  • Governance Knowledge
  • Technology Proficiency
  • Interpersonal Skills
  • Quality Orientation

Key responsibilities also include

Reporting to: The Vice-Chancellor

Duties and responsibilities:

  • Provide high-level secretarial support to the Vice Chancellor’s Office by preparing, editing, and quality-checking sensitive documents while ensuring accuracy and adherence to institutional standards.
  • Maintain an efficient records management system by organizing, classifying, digitizing, and securely storing both physical and electronic documents in line with policy requirements.
  • Manage all incoming and outgoing correspondence by prioritizing, tracking, drafting responses, and ensuring timely action with no backlog.
  • Oversee information flow by managing document inboxes, maintaining stakeholder contacts, and ensuring all communication is accurate, authorized, and properly formatted.
  • Support scheduling by coordinating the Vice Chancellor’s diary, organizing meetings, and managing calendars and venue bookings efficiently.
  • Assist in planning and executing official events by coordinating logistics, liaising with relevant teams, and ensuring proper setup of venues.
  • Provide administrative and ad hoc support within the Vice Chancellor’s Office, including assisting during peak periods and facilitating onboarding of staff into office procedures.

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Mount Kenya University on recruitment.mku.ac.ke to apply

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