Admin Assistant at Gap Recruitment Services Limited

Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

 

Admin Assistant

  • Job TypeFull Time
  • QualificationBA/BSc/HND , Diploma
  • Experience3 years
  • LocationNairobi
  • Job FieldAdministration / Facilities 

Key Responsibilities

  • Manage and coordinate the Senior Manager's daily schedule, meetings, appointments, reminders, and follow-ups.
  • Prepare letters, reports, emails, memos, and other office correspondence accurately and within set timelines.
  • Receive and professionally handle phone calls, visitors, and incoming enquiries.
  • Respond promptly to internal and external communication and ensure matters are directed appropriately.
  • Maintain proper filing systems, office records, and confidential documentation.
  • Manage petty cash disbursement, reconciliation, and accountability.
  • Coordinate office supplies, service providers, errands, and general office support requirements.
  • Ensure the office environment remains clean, organised, presentable, and running efficiently at all times.
  • Follow up on pending tasks and ensure management instructions are executed promptly.
  • Provide dependable day-to-day administrative and coordination support to Senior Management.

Required Qualifications & Experience

  • Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field.
  • Minimum 3 years' experience in a busy administrative support role.
  • Prior experience supporting senior management or handling front office administration will be an added advantage.
  • Strong computer proficiency in MS Office, email correspondence, and document preparation.
  • Experience managing petty cash and office records.

Required Skills & Competencies

  • Exceptional organisational and planning skills
  • Excellent spoken and written communication skills
  • Ability to work under pressure and meet tight deadlines
  • Strong initiative and ability to work with minimal supervision
  • High level of professionalism and personal presentation
  • Mature, dependable, and committed work ethic
  • Strong attention to detail and follow-through
  • Ability to multitask and prioritise effectively
  • Confidentiality, accountability

We Are Specifically Looking For Someone Who Is:

  • Naturally organised and structured
  • Quick in execution and responsive
  • Professional and confident in communication
  • Able to think ahead and solve problems
  • Serious, committed, and dependable

Check how your CV aligns with this job

Method of Application

Interested and qualified? Go to Gap Recruitment Services Limited on www.careers-page.com to apply

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